Board of Directors
The Society’s Board of Directors shall consist of five officers and a maximum of eight Directors other than the officers. The Board of Directors must be full members of the Society. The Directors shall be:
- The five elected officers of the SASSM, namely the President, the Past President, the President Elect, the Secretary- General and the Treasurer.
- At least five Members-at-Large directors, to be elected at the Inaugural Conference to fill vacancies as they arise.
- 3 Co-opted members
Terms of Directors
Each Director holds office for the following terms :
- The terms of office for the Officers are specified.
- The five members-at-large shall each serve for a term of four years.
- In each case, the Directors shall continue to serve until their successor is elected.
Replacement if a Director who is not an Officer resigns, is removed from office or dies in office, the Board of Directors may select a replacement to serve until a replacement is otherwise elected. Election of Officers of the Society The officers of the Society shall be a President, a Past-President, a President-Elect, a Secretary-General, and a Treasurer.
The members elected to the Board of Directors of the Society shall elect the following officers: a President, a Past-President, a President-Elect, a Secretary-General and a Treasurer, from among themselves, all of whom must be full members of the Society. The President is the general manager and chief executive officer of the Society. No office may be held by the same person. The officers shall be responsible for the day-to-day conduct of the Society’s business.
Terms Each Officer holds office for the following terms :
- The person elected President-elect holds office in three successive capacities over a period of six years, with two years serving as President-elect, then with two years serving as President, then with two years serving as Past President.
- The Secretary-General and Treasurer each hold office for four years.
Quorum Five members shall constitute the quorum for a meeting of the Board of Directors.
President The President, having previously been elected and having served a two-year term as President-Elect, automatically succeeds to this office when his or her predecessor completes his or her term of office
- The term of the Presidency shall run for 2 years from the end of the Inaugural Conference following his or her election as President-Elect.
- The President presides over all meetings of the Board of Directors, is responsible for the agenda of Board meetings, is an ex-officio member of all committees and officially represents the Society.
- The President receives reports of all committees and makes recommendations accordingly.
- In the event of the death, incapacity, resignation or temporary incapacity of the President, the Past President or failing him the President-Elect will assume the President’s responsibilities.
- In the event of a tied vote at any meeting of the Society, and only in this circumstance, the President will have an additional deciding vote.
- The Secretary General shall receive and give timely attention to correspondence and keep accurate records of the same and maintain the membership list.
- The Secretary General shall keep the minutes of Board meetings.
- The Secretary General shall prepare a membership application blank.
- The Secretary General is an ex-officio member of all committees.
- The Secretary General may be re-elected to serve one further consecutive term of office; they may not be re-elected to serve a third consecutive term.
- In the event of temporary incapacity of the Secretary General, the Board shall appoint one of its members to assume his responsibilities. In the event of the death or resignation of the Secretary General, the Board shall appoint a successor to serve the remaining term of office.
- The Secretary General may be assisted in their duties by a Secretariat contracted by the Society.
- The Treasurer will manage the financial affairs of the Society.
- The Treasurer is required to present a financial report to the Board of Directors not less than once every twelve months.
- The Treasurer will be responsible for notification of all dues.
- The Treasurer will receive dues and other payments made to the Society.
- The Treasurer will only make payments above an amount specified from time to time by the Board if such payments are approved by the Board. Smaller payments may be made in accordance with any resolution of the Board.
- The Treasurer may be re-elected to serve one further consecutive term of office; they may not be re-elected to serve a third consecutive term.
- In the event of temporary incapacity of the Treasurer, the Board may appoint another person to assume their responsibilities. In the event of the death or resignation of the Treasurer, the Board shall appoint a successor to serve the remaining term of office.
- The Treasurer may be assisted in his or her duties by a Secretariat contracted by the Society.
Except in the case of the President, if an Officer resigns, is removed from office or dies in office, the Board of Directors, by a two-thirds majority, may select a replacement to serve the term of office that remains. Duties of the Board of Directors
- The Board is responsible for the administration and management of the Society.
- The Board shall select or approve the time and place of each of its meetings.
- With the assistance of the Treasurer, the Board shall prepare and approve an annual budget for the Society for the forthcoming year. The Board may appoint a Finance Committee to monitor the financial affairs of the Society with the cooperation of the Treasurer.
- The Board may also nominate a professional auditor, whose appointment must be approved by a simple majority vote the members present at the Biennial Business Meeting, to provide them with a full and detailed report on the financial affairs of the Society.
- The Board shall determine from time to time the annual dues or subscription payable by each category of member.
- The Board shall approve all applications for membership.
- The Board shall approve all changes in the by-laws before submission for final approval by the Society’s full members.
- The President appoints chairmen for all Committees, giving consideration to prior committee service in appointing the Chairman of such committees.